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Files that
can be transferred through Peppol

Most companies begin their Peppol journey with electronic invoices. But Peppol is designed as a complete digital nervous system for B2B and B2G trade. It can fully automate the entire order lifecycle — from the first price list to final payment confirmation.

Invoicing
and finance

The final stage of a business transaction, meeting the strictest legal standards.

Invoice

Exchange complete, legally valid tax documents.

Credit note

In the paper world, issuing and delivering a credit note creates an administrative burden. In Peppol, it takes only a few clicks — and the credit note is automatically linked to the original invoice in your customer’s system.

Invoice approval or rejection

The recipient automatically sends the issuer a status message: “Invoice approved and submitted for payment” or “Invoice rejected due to a discrepancy in item XY”. The issuer knows the outcome as soon as the customer decides.

Orders
and purchasing

Full automation of the purchasing cycle, eliminating confusion across email and phone calls.

Purchase order

The buyer creates an order in their purchasing system.

Order change

If the buyer needs to change the quantity or delivery address of an order that has already been sent, they submit an update message. The complete history of changes remains digitally traceable.

Order approval or rejection

An immediate digital response from the supplier. The system automatically confirms whether the order has been accepted.

Catalogues
and product data

Synchronise product and availability information before a transaction even begins.

Product catalogue

The supplier sends the buyer a complete structured list of products, including codes (EAN), descriptions, units of measure and technical specifications.

Current prices

Update price lists immediately. When a supplier changes a price, the new data flows through Peppol and the buyer’s system automatically updates the relevant products.

Stock availability

Regular automated updates on stock availability from the supplier. The buyer can see in real time whether products are available.

Logistics
movement of goods

A complete overview of goods moving between both partners’ warehouses.

Delivery information

Acts as a digital delivery note or despatch advice. The supplier sends it when the truck leaves the warehouse, giving the recipient’s warehouse system advance information about which products, batches and pallets will arrive.